Writing a business letter header

No formal business letter should be left without this information. Date The date refers to the actual date the letter was composed. The date should always be written out in the month, day and year format, such as January 18,

Writing a business letter header

Proper Heading for a Second Page of a Business Letter by Leslie Bloom - Updated November 21, Business correspondence is typically succinct and well organized, with the writer's thoughts presented concisely enough to fit on one page. However, there are times when the message you need to convey requires two pages.

Properly formatting the second page of your business letter ensures that the reader doesn't overlook your final thoughts. Formatting the Second-Page Header The second-page header format you choose is up to you, but it should always include at least the full name of the person to whom the letter is written.

The second-page header can also include the page number and the date of the letter. Some writers prefer to use a single line on the second page of their business letter.

This is known as the horizontal format. For example, they type the addressee's name on the far left margin, center the page number and type the date justified to the right margin. Using this format, it almost appears that you are creating three columns. Another way to format the second page is to use the block format, meaning that you type the addressee's name on the top line under the one-inch margin and then type the page number on the next line and the date on the third line.

Davey Jones Page 2 October 1, Instead of using the right-justified margin, simply tab over past the center of the page almost to the right margin. When the readers look at the second page, the first thing they see is their name, the page number and the date.

This way, if you choose to staple the first and second pages, the stapled area doesn't cover the heading on the second page. Once you have the heading in place, you should leave three blank lines before including the rest of your business letter.

Be sure to have enough text to justify a second page. If you only have an additional line or two, try to cut your letter to fit onto one page.

When possible, start a new paragraph on the second page so your letter flows better. Creating the Second-Page Margin If you have a two-page business letter, you might want to staple the two pages together.

However, it's acceptable if you simply fold the two pages of your letter so they fit into the envelope. If you staple the pages, the reader obviously knows there is more to your message than the content on the first page.

However, if you choose not to staple, ensure that you begin your formatting far enough down from the top edge of the second page so the reader realizes the second page is just as important as the first.

A one-inch margin from the top of the page is customary. That is where you will begin the second page heading. On the first page of your business letter, the addressee's information follows the date and your return address. Don't risk embarrassing yourself and possibly offending the addressee by using incorrect or outdated information.The style of writing a personal letter is quite different from the style of writing a business letter.

A business letter is a formal letter for which you need to follow a fixed format. Usually, 8½"×11" unlined stationery is used for writing business letters. Dating a Business Letter. The first line of a letter should be the date when the letter is being sent.

Format so the date is 2 inches from the top of the paper. If this is a standard United States business letter the month should be written out and the day and year should be in this format: June 30, The style of writing a personal letter is quite different from the style of writing a business letter.

A business letter is a formal letter for which you need to follow a fixed format. Usually, 8½"×11" unlined stationery is used for writing business letters. HEADING goes at the top, ususally with some letterhead design, including a logo and possibly a company slogan.

Heading should include mailing address of company or individual writing the letter. DATE that the letter was . Use these tips when writing a formal letter In today's Internet- and email-driven society, the need to write a formal letter arises less often than in the past.

However, it is still occasionally necessary to present a formal letter to obtain information, to apply for an academic program or a job, to write a complaint letter, or simply to express your . Here's information on business letters, including selecting a font, paragraph spacing, formatting, margins, what to include in each paragraph, how to close the letter, and .

writing a business letter header
How to Write a Business Letter